Applicant Travel Reimbursement

 Colby Community College will provide mileage reimbursement to candidates who are invited to and complete an in-person interview. Candidates residing more than 30 miles (one way) from the College’s main campus, located at 1255 S. Range Ave., Colby, Kansas, are eligible for reimbursement at the current Internal Revenue Service (IRS) Business Use Reimbursement Rate. The designated interview location may vary, depending on the position and the interview site.

The Human Resources Department will determine mileage reimbursement using the candidate’s departure address as the point of origin and the applicable College address as the destination. Mileage calculations will be completed using an approved online mapping system and will reflect round-trip travel.

The College will provide reimbursement for lodging, food, rental cars, and other necessary travel expenses per the terms of the U.S. General Services Administration (GSA). Flights and rental cars must be approved through the College’s Human Resources Director in advance of booking to qualify for reimbursement.

The Human Resources Department is responsible for calculating reimbursements and ensuring that the candidate submits a completed W-9 form and a direct deposit authorization form prior to payment processing.

In the absence of the Director of Human Resources, the President or the President’s designee shall assume responsibility for completing mileage calculations and processing all required documentation.

 

[Adopted April 2026]